Transport of Documents

We organise the secure transport of documents from and to the location of Customer.

Managing Customer’s
Business Processes

Transactional
Banking

Contact with adviser

Accepting Documentation at the Location of Customer

Accepting documents in boxes, containers or any other form of package, also directly from shelves. The service provided at the location of Customer. The service embraces labelling documentation, registration in barcode system, packing in boxes and preparing protocols.

Accepting Documentation at the Location of CERI International

Accepting documents in boxes, containers or any other form of package. The service provided at the location of CERI International. The service embraces labelling documentation, registration in barcode system, packing in boxes and preparing protocols.

Mailing Room

We provide handling incoming and outgoing correspondence. The process can embrace:



Incoming correspondence:

1. receiving correspondence from post offices
2. registration in the correspondence application
3. documents verification, sorting and passing to the next stages of processing

Outgoing correspondence:

1. preparing documents to dispatch
2. transferring to the recipient

Document Restructuring

Bringing documents into a structured order. In case of documents in all forms and without any structure, we analyse them, create a new structure according to the customer requirements, sort the documents and put in the physical order. The boxes with documents can be labelled and all the actions registered and reported.

Scanning & Indexing

Transforming paper document into the electronic image using the technology of scanning and indexing. The service embraces:

1. Verifying and preparing documents for scanning
2. Documents scanning
3. Indexing images with unique identifiers, enabling precise searching for a given document.

Electronic documents are stored in the format that meets customer requirements.

Document Viewer

We provide web application enabling searching, viewing and printing out electronic images of documents.

Paper Document Management

We assure keeping the structure of documents according to the customer requirements. The service embraces moving and sorting documents in the storage area, adding the new ones into the stored folders and accepting returns of retrieved documentation.

Storage

Registered in barcode system documents can be stored in boxes, subboxes or folders on shelves or pallets. CERI International keeps documents for the agreed time providing the storage space that meets the security requirements with alarm system, fire protection and access control.

Retrievals

Retrieving boxes, folders or documents from storage and delivering / presenting them to the Customer. According to the request for the document, its copy or scan can be provided via e-mail or fax in min. 10 minutes. The original of the document can be dispatched to the Customer.
We monitor the status of retrieved documentation.

Destruction

We assure destruction of documents in case of which the period of storing that is demanded by the legal requirements, has expired.